Position Description: Summer Daycamp Assistant Coordinator

Reports to:This position is directly responsible to the Summer Daycamp (SD) Coordinator for the Chestermere Regional Community Association.

Hours of Work: Hours and shifts will be determined by the Recreation Program Coordinator or the Summer Day Camp Program Coordinator.  Times of shifts are 8:30 a.m. – 4:30 p.m. Yacht Club week will have minimal hours.

To Apply: Please send resume to: recreation@chestermerecrca.com

Overview: The position requires the Assistant Coordinator to supervise and lead the Summer Day (SD) Camp day to day activities for the Chestermere Regional Community Association. This position requires the Assistant Coordinator to take on full SD Coordinator duties he/she is away or as needed by the program.  

Job Purpose:

  • To provide quality  day camp opportunities for the children in the Chestermere community.
  • To provide leadership to the Daycamp Leaders, Pre & Post Care Leaders & Volunteers.


  • Diploma/degree or currently enrolled in Physical Education, Recreation or Education and/or a minimum of 3 years work experience. Candidates must have the Alberta Standard Child Development Assistant Certificate (formerly Level 1) or be currently enrolled in the program or one of the higher certifications.
  • First Aid Certification required prior to start date
  • Valid Police Security clearance with Vulnerable Sector required prior to start date
  • High Five certification


Reporting to the Summer Day Camp Coordinator or Recreation Program Coordinator for the CRCA following duties and responsibilities in a professional and timely manner:         



  • Provide leadership & mentorship in the recreation field for camp participants, other leaders (staff) and /or volunteers
  • Take on full leadership role when summer day camp coordinator is away
  • Ensure that all staff opinions feel valid, and are taken into account
  • To help the coordinator create a work team built on cohesiveness, autonomy, and participation
  • Ensure that day camps are financially viable and that expenses are not exceeding income
  • Maintain a high standard of customer service at all times.
  • Respond to emergencies, incidents and customer concerns in a professional and timely manner.
  • Other reasonable duties as assigned by the Recreation Program Coordinator.

Program Planning and Delivery

  • Assist coordinator in planning and providing quality day camp programming with a variety of inside and outside activities, competitive and non competitive sports and activities
  • Assist coordinator as needed in training, supervision, evaluation and recognition of staff and volunteers for leadership and roles in the program.
  • Establish and maintain a system to promote and evaluate programs.
  • Role model enthusiasm and excitement towards children’s ideas and all planned activities
  • Be actively engaged in play with children indoors /outdoors and during recreational activities
  • Facilitate planned and spontaneous activities based on childs ideas or community involvement opportunities in a safe and fun manner
  • Ensure that room set-up and materials for activities are prepared before the activities begin
  • Encourage all children to be involved and engaged in activities of their choice
  • Support children to plan and follow through on their activities
  • Support children to try new activities. Support children to participate in games. Implement the 5 minute rule (try the game for 5 minutes if you still don’t like it you may sit out and watch)
  • Modify activities to accommodate different abilities. Recognize when activity isn’t keeping kids engaged or safe, switch activity and modify lesson plan
  • Provide opportunities within your environment for children to work in a variety of group sizes
  • Encourage children to participate in leadership roles
  • Assist Coordinator in researching resources for programming that are available on location, at public libraries or the internet in pre planning stage of camp
  • List references on programming sheets
  • Ensure programming reflects diversity and heritage of our families as an ongoing component
  • Ensure transition times are consistent, purposeful and with minimal wait times.

Staff Management

  • Responsible for all staff and volunteer leadership and the actions of all staff members directly under your authority when coordinator is not present
  • Provide ongoing staff/volunteer support at all times

Program Supervision

  • Maintain discipline and positive communications between other staff, participants, and/or parents
  • Responsible for notifying parents changes of location. This should be posted on the white board outside the OOSC Office door


  • Responsible for using the resources available in the OOSC Program Office needed to plan the program
  • Determine the supplies needed to run programs and advise the OOSC Coordinator or SD Coordinator.
    • Help keep all first aid kits filled; get supplies when needed from the first aid room

Act as Liaison with Parents

  • Greet the participants and parents as they are dropped off and/ or picked up
  • Refer questions and concerns expressed by parents to the OOSC or SD Program Coordinator.
  • Responsible for notifying parents of behavior problems within the programs when coordinator is away
  • Answering the phone and dealing with parents as needed when coordinator is away


  • Daycamp Program Leaders will complete a Worker Orientation Health and Safety Checklist prior to their start date, generally at the Leader Orientation.
  • Ensure that rules that are known to participants and their parents and are posted.Promote that these rules and their consequences are upheld by all staff and volunteers
  • Refer to the emergency procedure posted and taught to the participants in the program
  • Assist with fire drills
  • Ensure that all equipment and supplies are in good working order and do not present any hazards to participants. Any equipment that is not in good working order should be removed from the program and given to maintenance to fix or be thrown away
  • Ensure that the facility does not present any hazards – ie: nails sticking out, wet spots on floor etc. Notify maintenance immediately of any problems and submit a written copy  to one of the Coordinators-Safety hazard form
  • Provide inspection reports if asked
  • Support a high standard of cleanliness and maintenance by following established procedures and guidelines to ensure safety and security at all times.
  • Fill out Safety hazard forms daily
  • Fill out incident reports by end of day

Child Interactions

  • Follow the Behavior Management Policies and Procedures as stated in the Parent Handbook and refer to the SD Coordinator if you have any questions or concerns.
  • Fill out behavior reports and notify SD Coordinator. Identify major incidents
  • Greet all children in the program at all times and ensure they are signed in and out of the program
  • You must have direct interaction with groups of children at all times
  • All child interactions are positive, respectful, and reflective of individual needs
  • Interactions encourage children to talk about their days, share their ideas, and express their needs
  • Engage all children to become involved in conversations
  • Do not interrupt children when they are speaking
  • Support children to interact positively and respectfully amongst each other
  • Guide children to respect the rights and differences of one another
  • Assist children to recognize and develop problem solving skills
  • Intervene immediately when you see aggressive or bullying behaviors
  • Communication and interactions demonstrate an understanding of children’s developmental stages and abilities
  • Encourage children to talk openly about and share their heritage
  • Encourage children to write sorry note if they are at fault, encourage empathy and compassion

Health and Safety

  • You must know how many children are on site and their whereabouts at all times
  • Portable records and first aid kits are available at all times for inside/outside time, walking to and from any off site excursion and off site field trips.
  • Complete the indoor and outdoor safety checklist daily and before children arrive if asked
  • Ensure that all children are dressed appropriately and ready for all activities
  • Remind children and parents to bring water bottles, sunscreen etc
  • Ensure that the toy cleaning checklist is completed by volunteers
  • Remind children to wash their hands
  • Encourage children to eat healthy snacks
  • Ensure tables are washed after snack and activities in accordance with health guidelines
  • Always take children information and first aid kit when switching locations
  • Double head count when moving from one location to another

Professional Conduct

  • Arrive for work on time and prepared to start your shift
  • Dress appropriately for the weather and in a professional manner that reflects positive role modeling to children.
  • there is no smoking, swearing, drinking on the property
  • Personal cell phones and text messaging will not be used while you are working with the children
  • Snacks will only be eaten with the children
  • Be an active, positive partner that supports their team to achieve goals
  • Communications are respectful and in accordance to policy at all times
  • Have a clear understanding of and consistently implement company policies, procedures and regulations
  • There are no professional references made to CRCA families outside of working hours

Policies and Administration

  • All employment requirements must be met by the specified time lines
  • You must be in compliance with all regulatory bodies
  • You must read and sign your orientation package and personnel policies when received prior to start date.
  • You must read and initial that you have read all policies and procedures
  • You must attend and complete all the new hire training sessions offered by your Supervisors
  • You must work closely during child and non child time with your Supervisors
  • You must discuss any policy or program concerns with your Supervisors
  • You must discuss any child, family or peer concerns with your Supervisors
  • You must ensure opening and closing procedures are being met
  • You must ensure that you are signed in and out of the program
  • You must attend staff meetings when appropriate
  • You must be involved with your evaluation and goal planning /implementing