CRCA SPACE ALLOCATION POLICY
POLICY STATEMENT: The Space Allocation Policy is intended to ensure that the CRCA’s facility and ground are allocated in a manner that is fair, equitable, and consistent with the association’s priorities.
THE PURPOSE OF THIS POLICY IS TO:
Make space allocation priorities transparent to CRCA members by providing a framework for the booking and allocation of facilities and grounds spaces for recreation. The following priorities inform this policy:
- Honoring shared history: Agreements, both formal and understood, that exist before establishment of this policy are to continue under the “first right of refusal” principle.
- Equity in Scarcity: Strive for fair and equitable access to facilities and ground spaces for recreational purposes.
- Building up our Children: Focusing on programs for children and youth under the age of majority
- Diversity: Promote a reasonable range of recreational opportunities
- Financial Sustainability: Ensuring that financial agreements are fulfilled by all parties.
- Ease of Use: Stakeholders should be able to understand, interpret, and implement this policy.
THIS POLICIY DOES NOT:
- Define membership conditions, benefits, or fees.
- Booking rates or other contractual considerations
SPACE ALLOCATION POLICY
DEFINITIONS:
- “Spaces” shall refer to any bookable area within the CRCA facility or grounds, ice surfaces, fields, diamonds, halls and program rooms.
- “CRCA Programs and Special Events” means any program or special event operated, co-sponsored, or sanctioned by the CRCA.
- “Prime Time” refers to Mondays through Fridays after 4pm and all day on weekends.
- “Priority” shall indicate the understood direction of the CRCA via resolution of its Board.
- “User” shall refer to the person or organization booking a space.
- “Child and Youth Programs” means recreational activities for participants under the age of majority.
CRCA SPACE ALLOCATION PROCEDURE:
Spaces shall be allocated according to the following priorities, in sequence.
1 CRCA programs and Special Events
- Users with all fees paid before the time of booking.
- Returning Contract Customers: Based on availability, returning contract holders will be given first right of refusal to renew their respective relationship. If a returning customer is unable to commit to their contract dates/times as well as pay the required non-refundable deposit by the application deadline, the space will be offered to the next customer in queue based on application submission date. If a returning customer returns their time(s), they will officially lose the right to refusal on those times.
Additional Ice Procedures:
- The CRCA reserves the right to change dates/times of spring and summer ice contracts in order to maximize ice usage.
- Adult ice users are required to maintain 25 hours of ice per season in order to be considered for first right of refusal for the following years ice contracts.
- New Contract Customers: New contract customers will be offered time based on existing availability and in the order, applications are submitted.
- (CRCA reserves the right to make adjustments in order to maximize space allocation and usage.
- Child and youth programs
- Adult Programs
- All other programs
